Upon approval of an application to a state, a direct pay permit is issued to a company that purchases tangible personal property whose tax status cannot be determined at the time of purchase for one of the following reasons:
- The place of business where the property will be used is not known at the time of purchase, or
- The manner in which the property will be used is not known at the time of purchase
- Direct pay permits should not be used for "P-card" or corporate credit card purchases.
- Use direct pay permits only for the entity to which it was issued.
- Use contractor's letter when construction contractors are furnishing exempt processing machinery (applicable to NC, SC & FL).
Piedmont Natural Gas, a subsidiary of Duke Energy, values the work we do with your company. Since Piedmont was acquired by Duke Energy, we have been transitioning to various processes and policies. As part of that transition, beginning Jan. 1, 2020, Piedmont will begin operating under Duke Energy's Direct Pay Permit (DPP) policy, which affects the company's payments of sales tax to vendors. We have summarized the policy, as well as an overview of upcoming changes that may impact your company's invoices to Piedmont Natural Gas and/or Duke Energy.
Direct Pay Permit SummaryIn taxing jurisdictions where Piedmont Natural Gas has a DPP, the company is permitted to accrue sales/use tax charged by vendors and pay the taxes directly to the jurisdictional authority (e.g., Department of Revenue). In these situations, vendor invoices are short-paid for amount of the sales tax charged. While the DPP policy applies to most vendors that have charged or will charge Duke Energy sales tax, there are some notable exceptions, as follows:
- Purchases made with a company charge card or cash
- Purchases which fall into the following categories:
- Fuels and natural gas purchases
- Vehicle tax/title/tag purchases
- Catering purchases
- Lump sum contracts
- Telecom services
- Reimbursement to Alliance Distribution Contractors for the payment of taxes paid on materials used for pipeline construction
Change Impact & Actions RequiredBeginning in January 2020, Piedmont Natural Gas will utilize a tool to automate the DPP policy via systematically short-paying applicable invoices (i.e. invoices with sales tax that do not fall into an exception category).
We appreciate your attention to this change in the coming months, especially with regard to invoices that may contain taxable goods or services. You may also need to evaluate your company's practices around remittance of sales tax to the jurisdictional authority prior to receiving payment on a Piedmont Natural Gas invoice. In these situations, when Piedmont Natural Gas has short-paid an invoice for the amount of the sales tax, it may be necessary to request funds back from the jurisdictional authority via a credit or refund to avoid double-payment of sales tax.
As a reminder, all contractors and applicable personnel are responsible for knowing and complying with any Duke Energy-specific policies and requirements made available or provided to the contractor.
Specific questions about DPPs should be directed to our tax specialists at Ernst & Young via email at firstname.lastname@example.org.
Inquiries regarding short-paid invoices can be directed to Duke Energy's Accounts Payable team via email at email@example.com.
Thank you for your support and patience as we merge our tax processes with the broader company.